Privacy Policy

Effective Date: September 5th, 2025

At Reliant AI Systems LLC (“we,” “our,” or “us”), your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our AI Voice Agent services.

1. Information We Collect

 a. Information You Provide
  i. Contact Information: Name, email address, phone number, business details, and other information you provide when contacting us or signing up for our services.
  ii. Lead Information: Details submitted through Facebook Lead Ads or other forms integrated with our services.
  iii. Payment Information: Billing details collected during setup and monthly service payments.

 b. Information Collected Automatically
  i. Usage Data: IP address, browser type, device information, and website usage analytics.
  ii. Cookies and Tracking: We use cookies and similar technologies to enhance your browsing experience and analyze site traffic.

 c. Information from Third Parties
  i. Facebook Integration: We may collect information from your Facebook Ad account and lead forms as authorized by you.

 d. Call Recordings
  i. AI Voice Agent Calls: All calls handled by our AI Voice Agents may be recorded for training and quality assurance purposes. Call participants will be notified at the start of each call.

2. How We Use Your Information

 a. We use your information to:
  i. Provide, operate, and maintain our AI Voice Agent services
  ii. Respond to inquiries and support requests
  iii. Qualify and schedule appointments with your leads
  iv. Send appointment reminders and notifications
  v. Analyze service usage and improve our offerings
  vi. Process payments and manage your account
  vii. Comply with legal obligations

3. How We Share Your Information

 a. We may share your information with:
  i. Service Providers: Trusted partners who help us operate our website, process payments, or deliver our services (e.g., telephony, analytics, CRM platforms).
  ii. Legal Requirements: When required by law or to protect our rights, property, or safety.
  iii. Business Transfers: In the event of a merger, acquisition, or asset sale, your information may be transferred as part of that process.

 b. We do not sell your personal information to third parties.

4. Data Security

 a. We use industry-standard measures, including encryption and access controls provided by our technology partners, to safeguard your information and protect it from unauthorized access, disclosure, alteration, or destruction.
 b. No system is 100% secure; you acknowledge and accept this risk.

5. Data Retention

 a. Call recordings and lead data are retained for 12 months, unless otherwise requested by the client.
 b. Upon request, we will delete or anonymize client-specific data in accordance with reasonable commercial practices and applicable law.

6. Your Choices & Rights

 a. Opt-Out: You may opt out of marketing emails at any time by following the unsubscribe link in those emails.
 b. Cookies: You can set your browser to refuse cookies; however, some features of our site may not function properly.
 c. Access & Correction: You may request access to, correction of, or deletion of your personal information by contacting us at [email protected].

7. Children’s Privacy

 a. Our services are not intended for children under 18.
 b. We do not knowingly collect personal information from children.

8. Changes to This Policy

 a. We may update this Privacy Policy from time to time.
 b. Changes will be posted on this page with an updated effective date.
 c. Material changes will be communicated to clients via email or website notice.

9. Contact Us

 Reliant AI Systems LLC
 REPUBLIC REGISTERED AGENT LLC
 930 S 4th St, Ste 209, Las Vegas, NV 89101
 Email: [email protected]